Legal Assistant/Secretary

Aleron


<div class="isg-job-description-header”>Job Description

Description

Acara Solutions is seeking a direct hire legal Assistant/Secretary in Williamsville, NY!

Type: Direct Hire

Salary: Up to 55,000, DOE

Schedule: Full-time, 100% onsite

Roles and Responsibilities

  • Provide comprehensive administrative and legal support, including drafting legal correspondence, pleadings, summons/complaints, discovery, subpoenas, and preparing reports, presentations, and business materials.
  • Manage records and files by ordering and organizing medical records, maintaining physical and electronic filing systems, and recommending process improvements.
  • Coordinate calendars and scheduling, ensuring strict adherence to deadlines for depositions, court appearances, client conferences, and attorney meetings.
  • Assist attorneys directly through meeting preparation, note-taking, and supporting the firm’s Continuing Legal education program.
  • Handle client interactions by fielding calls, documenting concerns, problem-solving, and maintaining professional communication with prospects and clients.
  • Provide general office support, including screening correspondence, managing emails, and working collaboratively as a reliable and engaged team member.
Job Requirements
Required Skills / Qualifications:
  • Bachelor’s degree or equivalent experience
  • Experience in managing multiple priorities, efficiently manages time and capacity
  • Proficient with Mac computers
  • Proficient in Microsoft Office, Adobe; willing to learn Canva

Preferred Skills / Qualifications:
  • Litigation, including personal injury experience preferred
  • E-filing experience via NYSCEF preferred


Aleron companies (Acara Solutions, Aleron Shared Resources, Broadleaf Results, Lume Strategies, TalentRise, Viaduct) are an Equal Opportunity Employer. Race/Color/Gender/Religion/National Origin/Disability/Veteran.
Applicants for this position must be legally authorized to work in the United States. This position does not meet the employment requirements for individuals with F-1 OPT STEM work authorization status.

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Aleron companies; Acara Solutions, Aleron Shared Resources, Broadleaf Results, Lume Strategies, Viaduct, and Aleron’s strategic partner, SDI are Equal Employment Opportunity and Affirmative Action Employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender identity, sexual orientation, national origin, genetic information, sex, age, disability, veteran status, or any other legally protected basis.

 

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