Grant and Contract Administrator II, Engineering Business Center-North

The Engineering Business Center-North invites applications for the position of a Grant and Contract Administrator II. Successful candidates will possess advanced knowledge in accounting and grant administration as well as having strong initiative and prioritization skills. The overall objective of the Business Office is to provide excellent operational and financial management support to AME faculty members.

The Grant and Contract Administrator II position plays an important role in managing faculty and staff salary allocations, reviewing and approving financial transactions, monitoring budgets, reconciling data, producing financial reports, and managing sponsored and non-sponsored accounts for faculty. The position also provides post-award services related to grants management, advises on purchases and expenditures, and works with inventory of department property funded with research funds.

The selected candidate must demonstrate the capacity to respond to a significant number of requests in a timely manner, exercising diplomacy, discretion, and excellent judgment. A high degree of professionalism, confidentiality, and initiative is expected.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

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Account Maintenance:

• Setup and monitor accounts for all grants.
• Maintain account-specific notes and internal spreadsheets.
• Verify proper award documents and budgets are saved.
• Assist with account template improvements.

Financial Account Balance & Projections:

• Respond to account balance inquiries.
• Complete in-depth analysis of posted expenses and ensure the expenses are allowed.
• Investigate open encumbrances and available balances and manually track pending charges (not yet inputted in the system).
• Communicate hiring/purchasing options to faculty based on expense forecasts.

Financial System Monitoring:

• Update and maintain Position Distributions, complete Salary Transfers, and process External Awards and Financial Aide requests.

• Input Capital Requisitions and complete General Expense Corrections.
• Review Transaction Detail reports and communicate concerns or updates to faculty regarding specific expenses.

Financial Compliance and Training:

• Assist with internal trainings, team workshops, and streamlining reporting mechanisms and templates to aid in Financial reporting (EBC-N/Sponsored Projects) and Technical/Progress reporting.
• Provide policy and procedural information to faculty regarding any applicable university, state, local government, or federal partner.

Financial Reporting:

• Review auto-generated reports with faculty on monthly and/or quarterly basis.
• Assist with financial reports that are due to internal or external partners.
• Provide manually-created reports which fall outside the UA Analytics tools currently in place.

Knowledge, Skills, and Abilities:

• Excellent communication, analytical, and problem-solving skills.
• Ability to develop comprehensive budgets using Excel and auto-generated financial reports.
• Knowledge of accounting principles, practices, principles and procedures. to include uniform guidance.
• Skill in preparing detailed reports on a timely basis.
• Ability to work in close collaboration and independently.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

• Bachelor’s degree or equivalent advanced learning attained through professional level experience required.
• Minimum of 3 years of relevant work experience, or equivalent combination of education and work experience.

• Demonstrated experience with University financial accounting, budgeting, and financial planning for all University fund types.
• Proficient with setting and communicating priorities and effectively planning and organizing the work of projects.
• Previous experience with UA enterprise systems such as UAccess Research, Analytics, Financial, Student, and Employee.