Grant and Contract Administrator I, College of Science Business Operations

The University of Arizona’s College of Science invites you to apply for the role of Grant and Contract Administrator I.

In this position, you will join the Post Award Team and play a vital role in supporting the Department of Astronomy and Steward Observatory research faculty. Serving as a delegate on grant accounts, you will approve transactions, reconcile accounts, and work closely with Principle Investigators and Sponsored Projects Services to effectively manage awards. If you are looking for an opportunity to contribute to a collaborative team that supports innovative research and scientific discovery, we encourage you to apply and join us.

The College of Science brings together students with a wide range of interests, from environmental science to medicine and technology, who are driven by curiosity and discovery. Students learn from internationally recognized faculty who lead groundbreaking research and contribute to advancements in scientific knowledge and teaching practices. Through hands-on research opportunities and mentorship, students develop creative solutions to complex global challenges while working within a collaborative academic environment. The College’s mission emphasizes research excellence, interdisciplinary learning, community outreach, and the preparation of future scientists across core scientific disciplines.

Visa sponsorship is not available for this position.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

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• Reviews incoming awards and award modifications, including related documents and proposals, and supports proper set up in accordance with departmental procedures.
• Communicates new award details to Principal Investigators and their staff, providing clarification as needed.
• Assists with monitoring balances and expenditures and supports the closeout of assigned grants and contracts.
• Prepares and documents various expense transfers and position distribution updates in coordination with other teams in the department.
• Assists Principal Investigators by preparing monthly financial reports and/or ad hoc projections as necessary to support their research projects.
• Prepare and/or approve financial transactions for assigned sponsored project accounts, including PCard approvals, purchase requisitions, disbursement vouchers, interdepartmental billing forms, expense reimbursements, and salary expense transfers as necessary to ensure that the appropriate accounts and object codes are used.
• Acts as a resource for interpretation of post award University and Sponsor guidelines.
• Answers incoming post award questions and researches as needed.

Knowledge, Skills, and Abilities:

• Ability to communicate effectively with a wide range of groups/individuals.
• Knowledge of basic accounting practices.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

• Bachelor’s degree or equivalent advanced learning attained through experience required.
• One (1) year of relevant work experience is required, or equivalent combination of education and work experience.

• Experience with University systems such as UAccess Financials, Research, Employee, and Analytics, or similar systems.
• Experience working with sponsored grants and contracts.
• Working experience with Microsoft Excel, Word and Outlook.