Administrative Analyst

• The Administrative Assistant II will work in a very busy team-oriented environment. The Administrative Assistant II responsibilities will include processing invoices in Oracle, make payments, process requisitions and be an expert when it comes to in procurements ( researching suppliers, evaluating quality and pricing, managing contracts, and controlling inventory ). To be successful in this role, you’ll need to work collaboratively with coworkers, perform administrative duties, and demonstrate critical thinking skills. The Administrative Assistant II will prioritize work assignments, be detail oriented and have strong communication skills.

Role & Responsibilities:

• Research, gathers, reviews, and analyzes data; prepares data summaries; and assists in the preparation of surveys, studies, and reports.
• Prepares a variety of office correspondence; develops and revises forms for internal use; and develops charts and graphs.
• Reviews, processes, and tracks travel authorization requests and expense reimbursements; makes travel arrangements and prepares expense reports.
• Assists with preparation and coordination of annual budget documents.
• May act as a purchasing coordinator reviewing requisitions and scopes of work, identifying new sources of supply, comparing quotes, negotiating terms ana conditions, and awarding non-bid contracts for procurement of goods and services.
• Assists with preparing scope of work and specifications, conducting job walks, reviewing informal bid responses, and monitoring contract compliance.
• Reviews and processes requests for payments.
• May assist with record retention, asset tracking and salvage duties.
• May act as Training Coordinator processing employee training requests, scheduling/registering employees, tracking enrollment, maintaining training records, and at times assisting with preparation of employee training plans.
• Assists with providing support for Board committee meetings including transcribing, preparing minutes, and coordinating the preparation, editing, reviewing, and posting of Board letters.
• Performs other related Administrative Assistant job duties as required..

Required experience:

• OneDrive, MSOffice, Oracle. Familiarity with procurement/payment software experience is highly important. The environment could be stressful due to deadlines and quality of detail work. We’re looking for someone professional with a min 5years experience from a Finance, Banking, legal or Real Estate background .

Experience Qualifications:

• A high school diploma or general education development test (GED) and five years of relevant experience; or Associate’s degree from an accredited college or university in a related field and three years of relevant experience; or Bachelor’s Degree from an accredited college or university in a related field and one year of relevant experience; or two years in a MWD Administrative Assistant I classification.

Knowledge In Processing:

• Administrative procedures and systems; methods and techniques of data collection, analysis, research, and report preparation; budgeting and basic financial concepts; and current office technology and equipment.

Required Skills:

• Make arithmetic computations with speed and accuracy; and apply business policies and procedures; use independent judgment and exercise discretion; problem solve; prioritize and multi-task; communicate clearly and concisely, both verbally and in writing; establish and maintain effective working relationships with those contacted in the course of work; work independently and in a team environment; and operate current office equipment including computers and supporting applications.
• Personable, Team Player, Flexible, Multitask and handles pressure well.
• Detail orient, Organized, Strong Written and Verbal Communication skills a must.
• Local Candidates (Southern California)
• Defensive Driver Certification
• No Cal PERS membership.
• No H1B candidates.

About our Company: –
22nd Century Technologies, Inc., is one of the fastest growing IT Service Integrator and Workforce Solution companies in the United States. Founded in 1997, 22nd Century Technologies is a Certified National Minority Business Enterprise with 6,000+ people including 600+ Cyber SMEs nationwide supporting our customers in all 50 states, Canada, and Mexico. With HQs in Somerset, NJ and Mclean, VA, 22nd Century has 14 offices throughout the United States. As part of our unrelenting focus on quality and compliance, 22nd Century Technologies’ delivery is based on Certified Matured Processes including CMMI L3 Dev & SVC, ISO 20000, ISO 27001, and ISO 9001 quality processes. With a strong focus on the public sector, 22nd Century currently holds government contracts with 14 out of 15 Federal Executive agencies including DoD, 37 other Federal agencies, 50 States, 115+ Local agencies, and 37 School Districts. In the last three years, we have expanded our services to Fortune 500 and other commercial clients and currently support 80+ commercial clients.
Recognized among “Best Company to Work For” by Forbes, 22nd Century Technologies, Inc., consistently exceeds our clients’ expectations by focusing on their absolute satisfaction with jobs while keeping our employees motivated.
“22nd Century Technologies is an Equal Opportunity Employer” and “US Citizens & all other parties authorized to work in the US are encouraged to apply.”
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.