Fact Witness Coordinator

Job Duties:

• Assist with preparing witness lists, making initial contact with fact witnesses, and providing basic logistical information regarding court dates and locations.
• Help coordinate with attorneys and support staff to ensure witnesses receive necessary information about their appearance.
• Receive visitors, field phone calls, questions and other inquiries from fact witnesses seeking information pertaining to court, pre-trial conferences, grand jury appearances and expense reimbursement.
• Obtain pertinent information for files and documents necessary to arrange witness travel and reimbursements.
• Contact fact witnesses using approved templates or scripts to share appearance dates, times, and basic travel information.
• Gather information on travel preferences or needs and relay to senior staU for review and action.
• Assist in preparing standard forms or checklists required for special witness authorizations under the supervision of victim witness program manager.
• Gather necessary documentation and submit it for review and approval.
• Prior to fact witness’ appearance, ensure all travel documents and appearance date and time have been provided to witness.
• Make necessary arrangements for fact witness travel and lodging according to Department of Justice and USAO policies and procedures.
• Prepare and submit documentation for fact witness reimbursement, i.e. witness vouchers and other required documentation for fact witnesses.
• Furnish requested information concerning pending and completed fact witness vouchers. Gather required documentation and reconcile Government Travel Accounts.
• Complete variable aspects of recurring documents in conformance with the rules governing their style and format.
• Compose letters from templates that do not require legal interpretations but require a good working knowledge of legal procedures and specialized terminology relevant to fact witness laws and regulations.
• Perform general office procedures pertaining to fact witness management, including, but not limited to: establish and maintain a variety of fact witness files, documents and databases; assemble documents and other information for fact witness file material and retention in accordance with established procedures and Department of Justice Client Proprietary The information in this document is proprietary to Client. It may not be used, reproduced, disclosed, or exported without the written approval of Client.
• If requested, establish and maintain calendar and/or database of active and pending fact witness appearances; track hearings, trial dates, grand jury and scheduling conferences; perform other administrative and logistical fact witness management related duties as required/assigned.

We are committed to providing equal employment opportunities to all employees and applicants without regard to race, religion, color sex, national origin, citizenship status, age, sexual orientation, gender identity, marital status, uniform service member status, genetic information, disability, or any other protected status, in accordance with all applicable federal, state, and local laws. This practice extends to all aspects of our employment practices, including but not limited to, recruiting, hiring, firing, promoting, transferring, compensation, benefits, training, leaves of absence, and other terms and conditions of employment.